Click the Outlook icon from the row of icons to the left.To create and automatically include a signature on new messages: Once you’re signed into your account on an email platform, you can have it sign all of your emails by default.If you use both the Microsoft 365 Outlook Web App ( ), as well as an email client, you will need to create the signature in both locations.Īutomatic Signature using the Outlook Web App A digital signature also allows you to keep track of all the emails you send that require a signature. This allows your recipient to trust that the document came from you and that it hasn’t been altered in any way since it was sent. If you’re sending a signed document digitally, a digital signature can prove that you sent it and by whom. Some businesses don’t require email signatures, but it’s a great way to stay organized across your devices and keep your contact information in one place. This way, if you end up sending a business email, the recipient has your information at the top of the email and can save it. It’s a great place to put your name, title, a link to your website, and your contact information. Your email signature acts like a digital business card. Read also: How to create a signature in Outlook 3.
You can then apply the signature you want to use on a particular email. When you save a signature, the signature is sent to the signature gallery. If you’d like to have more than one signature, you can create more. Here, you can select the signature you want to use and click Save.
How to sync your Outlook signature across your devicesįirst, log into your Outlook account on a computer and go to Settings > Options > Email Signature.
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